Read the full job posting here.
The Kitchener-Waterloo Symphony is seeking a part-time Artistic Operations Coordinator to support the planning and delivery of orchestra rehearsals, concerts, and special events.
Reporting to the Director of Artistic Operations and the Executive Director, the Operations Coordinator works closely with the Director of Artistic Operations to ensure all orchestra events are produced safely, efficiently, and in a financially responsible manner. This role provides administrative, production, and logistical support for rehearsals and performances while helping deliver an exceptional experience for musicians, guest artists, audiences, and production partners.
Position Details
- Part-time: Approximately 15 hours/week
- Compensation: $24.00/hour
- Hybrid position
- Flexibility required during performance weeks
- Evening and weekend work required
- Start Date: Monday, August 24, 2026
Key Responsibilities
1. Artistic Support
- Work closely with the Director of Artistic Operations, Orchestra Librarian, Personnel Manager, and artistic leadership to support orchestra members and guest artists.
- Assist with guest artist hospitality and accommodations while maintaining budget expectations.
- Provide administrative support for guest artist contracting.
- Prepare and distribute guest artist itineraries.
- Support orchestra members and guest artists during rehearsals and performances.
2. Concert Production
- Assist in planning and executing the production and technical requirements for orchestra events.
- Coordinate event set-ups, strikes, load-ins/load-outs, equipment transportation, and truck rentals.
- Help implement production contracts, technical riders, and stage plots.
- Collaborate with venue staff, IATSE crews, and other production personnel.
- Assist with the safe movement, maintenance, and security of orchestral instruments and production equipment.
- Act as Stage Manager for rehearsals and performances as required.
- Participate in regular production and artistic planning meetings.
3. Logistics & Operations
- Coordinate production schedules and operational tasks.
- Track production timelines and event logistics.
- Assist with equipment inventory and organization.
- Support the smooth operation of all rehearsals, concerts, and special events.
- Contribute to a safe, organized, and collaborative working environment.
To apply, please visit www.kwsymphony.com.
